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Upperclass Housing FAQ

Have Upperclass-Related Questions?

We've compiled the following information to help clarify some of the questions and myths regarding on-Grounds living.

If you have any questions, please feel to contact us or visit our office in Gibbons House (425 Tree House Drive) in the Alderman Road Residence Area.

Choosing to Live On Grounds

Why should I live in on-Grounds housing?

The reasons students share with us for choosing to remain in on-Grounds housing include:

  • Location: Closer to classes, libraries, bus stops, and dining locations.
  • Flexibility: You can change rooms when space is available: a luxury you may not have off-Grounds.
  • Complimentary Services: Maintenance staff are ready to take care of problems and are available 24/7 for emergency repairs. Our housekeeping staff clean public common areas. Resident Staff members are available to support your continued personal and academic success.
  • Safety and Security: You live exclusively with other students in an environment where your safety is a priority. Lock and access card systems govern access to the buildings. Lock cores are changed whenever keys are lost. University housing meets high standards for fire safety, with annual inspections by the State Fire Marshal's Office.

Which is a better value, living on- or off-Grounds?

Due to the wide variety of options both on- and off-Grounds, it is hard to say definitively which one is less expensive. When comparing on-Grounds to off-Grounds housing there are a few things to keep in mind that will often show on-Grounds housing to be the better value:

  • On-Grounds contracts are for 9 months, meaning you only have a contract for the time you are in school. Off-Grounds contracts are almost always 12-months, so more than likely you will pay for 3 months you don't need, or have to deal with the sublet process in a difficult market, if you do not plan to spend the summer in Charlottesville.
  • On-Grounds housing includes all utilities except telephone and cable TV, so you don't have a separate bill for electricity, water, heat, Internet, etc. Some off-Grounds accommodations require the tenant to pay some or all utilities; this can drastically increase your cost.
  • On-Grounds housing requires no damage deposit. Some off-Grounds locations may charge as much as one month's rent as a deposit.
  • All on-Grounds apartments have fully furnished living rooms and bedrooms, whereas most off-Grounds accommodations come unfurnished.

What housing options are available for me on Grounds?

  • Apartments: Bice, Bond, Copeley, Faulkner, and Lambeth.
  • Hall-Style: Johnson, Malone, and Weedon Houses.
  • Residential Colleges: Brown College, Hereford College, and the International Residential College.
  • Language Houses: French and Spanish Houses, and Shea House, which includes multiple language groups.

For detailed information on each area, including floorplans and photos, see our Returning Undergraduates housing page.

What is the open housing roommate option?

Housing & Residence Life (HRL) welcomes students of all genders at UVA, with a goal of providing housing accommodations that are conducive to individual academic success. HRL offers an inclusive housing option, known as open housing, to students who wish to request roommates regardless of their sex or gender identity.  We also offer individual assistance for students who wish to explore on-Grounds housing options that accommodate their gender identity or gender expression.

To learn more, please visit our Open Housing page.

Is there space available for me in on-Grounds housing?

Housing has always been available in one or more of the on-Grounds upperclass areas for students who complete an application by the priority application deadline. Your preferred area(s) may not be available. Housing is not absolutely guaranteed, so please make sure to follow the deadlines for housing applications and room selection in order to have the best opportunity for on-Grounds housing.

For students who apply after the priority deadline, we will continue to make housing offers throughout the spring and summer as space is available.

Am I guaranteed housing as a third- or fourth-year student?

If you stay in on-Grounds housing as a second-year student, you can stay in University housing as long as you remain enrolled. You always have first priority to reapply to live in the same area for the following years. If you wish to change areas, there is usually enough space for you to receive a housing offer elsewhere on Grounds, but your preferred areas may not be available. Housing is not absolutely guaranteed, so please make sure to follow the deadlines for housing applications and room selection in order to have the best opportunity for on-Grounds housing,

Are there on-Grounds options for undergraduate students with families?

Please see our Students with Families page for more information.

 

Applying for On-Grounds Housing

How do I apply for on-Grounds housing?

You can apply online for housing for the next academic year beginning in early October if you want to stay in the same area or apply to a residential college or language house. Applications for current on-Grounds residents moving to a different housing area begin on December 1. Assignments are made based on a randomly assigned timeslot, and there is no advantage to applying early as long as you meet the posted deadlines.

Before applying, you should consider several things:

  • whether you want to live in an on-Grounds apartment or in a residential college or language house
  • whom you would like as a roommate or apartment-mates
  • or whether you prefer a single room.

Six-person and four-person apartments are available in Lambeth and Bice. Four-person apartments are available in Bond and Faulkner, and two-person apartments are available in Copeley.

Application process

  • You can begin the application by creating a roommate group or joining an existing group. Groups of six or four will be given priority in the assignment process for apartments. Roommate groups can change until the application deadline.
  • If you are applying individually, you should create a roommate group of one person.
  • The student who creates the group will serve as the group leader. The group leader will receive a randomly generated timeslot to select rooms for all group members from what's available at that time. All group members will then have until the Friday of their assigned timeslot week to accept or decline their individual housing offer. Once accepted, the offer is binding.

What are the deadlines to apply for on-Grounds housing?

To see all housing deadlines for the current year, please visit our Application Dates & Deadlines page.

What determines the order in which I can select my apartment or room?

The priority order for on-Grounds apartment and room selection offers the highest preference to upperclass students living on Grounds who want to return to their same room or the same housing area. If you are happy where you are, we want you to stay!

Next, we hope to provide rising second-years with the best opportunity to continue living on Grounds if they wish. The complete list is below. If you have questions about where you may fit in the selection order, please email housing@virginia.edu.

 

  1. Current on-Grounds residents returning to the same room or same housing area
  2. Rising second-year groups of 6 and 4
  3. Rising second-year groups of 5, 3, 2, and 1
  4. Rising third- and fourth-years who are living on Grounds but moving to a different area
  5. Rising third- and fourth-years living off Grounds who want to move on Grounds

My friend was able to select their room before me. Did I miss something?

Online room selection takes place on a range of dates, typically from late January through early February. Dates and deadlines for selection are assigned according to the priority order listed above (see What determines the order in which I can select my apartment or room?).

Group leaders receive specific instructions, including their available room selection dates, by email.

What if one of my group members drops out of the group? Can we choose who fills the spot?

Students who drop out of a group to become Resident Advisors (RAs), study abroad, or withdraw from the University are automatically released from their housing agreement. Remaining apartment-mates or roommates may contact the assignments office at housingassignments@virginia.edu if they would like to request someone who does not already have a housing assignment and would like to take the vacated space(s).

However, we cannot guarantee that these requests can be accommodated. Housing & Residence Life will fill any vacancies as it deems appropriate. Assignments may be consolidated between stages of the application process; for example, if only three members of a six-person group sign an agreement, the group may be moved to another apartment within the same housing area.

What if I do not get the apartment or room I want?

We cannot guarantee that you will get the specific area, building, apartment, or room that you are seeking. We urge you to be flexible. If you decline an offer to live on Grounds during any of the stages in the process, you can apply for remaining on-Grounds options in February. If you accept an on-Grounds offer, you are able to browse other available room assignments (if any) online beginning two weeks after the start of the fall semester.

Should I sign an on-Grounds housing contract while I continue to look for off-Grounds housing?

Please do not sign a contract for on-Grounds housing unless you intend to live in on-Grounds housing. If you sign a contract, you are responsible for the cost of the housing unless you are able to find an approved replacement who can take over the assignment prior to move-in. Please understand that the housing agreement is a binding legal document and can only be cancelled within two (2) days from the date your agreement is due.

 

Special Housing Situations

How does studying abroad affect my on-Grounds housing?

We release students from their housing contracts to study abroad. The steps to be released are as follows.

Study abroad during the current academic year, spring semester:

  • Please email housingassignments@virginia.edu to let us know you are not returning for spring semester due to study abroad. We will cancel your contract for the spring and remove the housing charges from your student account.
  • Please note, you must vacate your housing at the end of fall semester (by noon on the day after the last exam).

Study abroad during future academic years:

  • Fall semester abroad: You may sign up for housing for the full academic year. Once you know for sure that you are studying abroad, email housingassignments@virginia.edu. After receiving confirmation from you we will cancel the full academic year contract. If you wish to return to housing for spring semester, complete the spring semester housing application online (available in early November of the semester you are abroad). Please note that we are not able to hold a specific space for you while you study abroad.
  • Spring semester abroad: You may sign up for housing for the full academic year. Once you know for sure that you are studying abroad (typically in October or November after you move in), email housingassignments@virginia.edu. After receiving confirmation from you we will cancel the spring semester portion of your contract.

What if I'm planning to graduate mid-year?

If graduating in December, you will need to inform Housing & Residence Life in writing (please email housingassignments@virginia.edu) in order to ensure you are not charged for spring term housing. You must vacate your housing by the end of the fall semester (noon Saturday after the last exam). Your account is updated once we confirm you have vacated your room.

How can I receive assistance from the University if I have a disability or medical condition?

Please see our Special Housing Accommodations page for information.

What is the procedure for bringing a service animal to the University?

 

Please see our Service and Assistance Animals page for information.