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Upperclass Housing Application Instructions

How do I apply to live in upperclass on-Grounds housing?

The Undergraduate Housing portal is where you’ll complete your housing application, create or join roommate groups, and eventually select your housing for next year.

If you have questions about how to navigate the housing portal, let us walk you through the process with these instructions.

If you have any questions as you complete the process, you can always email us, or call 434.924.3736 between 8:00 a.m. and 5:00 p.m., Monday through Friday.

 

Starting the Housing Application
 

Login and Initial Steps

When you click the link to the housing portal, you’ll first be prompted to log into NetBadge.

Once you are logged in, you’ll see a Welcome page with your name, computing ID, and class year. To begin the process, click the Housing Application link on the orange navigation bar near the top of the page.


On the Select Application page, you want to choose the application for Academic Year 2021-2022.

 

On the Welcome page that follows, you’ll see the steps at the top that you’ll need to complete during this process. If you’re ready to begin, click the blue Save & Continue button at the bottom left.

Personal Details

On this page, you’ll see your personal information. If any of this information is incorrect, please let us know by clicking the text link above your information to send us an email.

When you’re ready, click the blue Save & Continue button at the bottom left.

Missing Person Contact Information

On this page, you can enter information for an individual to be contacted by the University if you are determined to be missing. This is often a parent or a friend. Entering information is optional, and you are not required to provide a missing person contact.

When you’re ready, click the blue Save & Continue button at the bottom left.

Special Housing Accommodation

This page allows you to tell us if you require special housing accommodations based on medical-, psychological-, or disability-related needs. Some examples of special housing accommodations include wheelchair accessibility, elevator access, a single room, or a service animal or emotional support animal. 

If you select Yes, you will need to complete and return the appropriate forms to the Student Disability Access Center (SDAC) before your housing application deadline -- see the additional information near the bottom of the page.

When you’re ready, click the blue Save & Continue button at the bottom left.

Inclusive Housing

This page allows you to request more information about the Open Housing option at UVA by checking the box in the middle of the page.

You can also learn about Multicultural Student Services, LGBTQ+ Resources, and Students with Families at the links provided.

When you’re ready, click the blue Save & Continue button at the bottom left.

Connect2Grounds

On this page, rising second-year students will have the option to join the Connect2Grounds residential program, with signature program events and targeted learning outcomes at two designated hubs: Johnson, Malone, & Weedon Houses and Lambeth Apartments.

To apply to Connect2Grounds, choose that option in the dropdown window. Otherwise, select the option to apply for other on-Grounds areas.

When you’re ready, click the blue Save & Continue button at the bottom left.

 

 

Creating a Roommate Profile and Group

All students applying for on-Grounds housing need to create or join a roommate group. Even if you don't want to request any roommates, you still need to create a roommate group. If you wish to live by yourself, you will create a roommate group of one.

Returning Student Roommate Profile

This page lets you add information about yourself to share with potential roommates. If you want to allow potential roommates to add you to a roommate group, select Yes in the dropdown window. You may also complete the optional profile questions at the bottom of the page, to help you search for a potential roommate who provided similar answers to the questions.

The information you enter on this page does not affect your ability to create or join a roommate group.

When you’re ready, click the blue Save & Continue button at the bottom left.

Returning Student Roommate Groups

On this page, you can create a roommate group or add yourself to an existing group, which you’ll need to do in order to receive room selection timeslot information after the application deadline.

Until you create or join a group, you’ll see a message in the middle of the screen that says “Not In a Group.”

 

Open Housing

By default, all members of the roommate group must be the same gender. Housing & Residence Life also offers a co-ed housing option known as Open Housing.

More information about that option is available on the left side of the Returning Student Roommate Groups page.

 

Creating a Roommate Group

How to Create a Roommate Group

To apply for housing on your own, or to create a roommate group including other students, click the gray Create Group button at the lower left.

 

You’ll be taken to a page to select a group name and password. You can allow other students to search for this group by checking the box below that option. 

When you’ve entered the group details, click the blue Save Group button to continue. You’ll receive an email letting you know your roommate group has been created.

If you create a roommate group, you will become the group leader. Later in the process, the group leader will select rooms for all of the members of your group.

Adding Roommates to Your Group

You can share your group name and password with your roommates, or add them to your group yourself by clicking the Search for Roommates by Details text link on the bottom right.

 

Enter the student’s computing ID on the roommate search page, and click the blue Search button on the lower left. When you find the student you're looking for, click the blue Add to Group button at the lower left.

Repeat this process for each roommate you want to add to your group.

See the troubleshooting tips in the middle of the page if you can’t find the person you’re looking for.

Search for Roommates by Profiles

You can also use the Search for Roommates by Profiles text link on the bottom right to find roommates to add to your group.

 

On the Roommate Search by Profiles page, you can filter potential roommate results by any of the profile question answers.

Once you identify a potential roommate, you should send them a message so you can get to know them before asking them to join your group.

Verifying Your Group

When all of your roommates have been added to your group, or if you are applying on your own, you’ll need to finalize your group by clicking the gray Verify Group button on the left above the box with your group details.

You have until the application deadline to verify your group.

Once you’ve created and verified your roommate group, click the blue Save & Continue button at the bottom left.

 

Joining a Roommate Group

How to Join a Group

If instead of creating a group, you want to add yourself to a roommate group created by another student, click the Join Group text link on the bottom right.

 

You’ll need to know the name and password for that group in order to join it. After entering this information, you can click the blue Join Group button to continue.

Once you’ve added yourself to an existing roommate group, click the blue Save & Continue button at the bottom left.

 

Initial Application Complete

Application Confirmation

After you create or join a roommate group and click the blue Save & Continue button, you’ll see the Initial Application Complete page, confirming that we’ve received your application.

If you’ve created a roommate group, you’ll receive an email after the application deadline with room selection information.

 

 

Room Selection

All students who created a roommate group, including those applying on their own, become group leaders. Group leaders receive an assigned time slot, during which they select rooms for all members of the group.

Continuing the Housing Application

As you log in to the housing portal, and click “Housing Application” in the orange menu bar, you’ll see an option to continue your application for the current academic year.

 

If you log into the housing portal before your assigned time slot, you will see a message that says “Room Selection Not in Timeslot.”

Once you are logged in, you’ll see the housing application steps that you’ve already completed near the top of the screen. During your timeslot, you will automatically start at the Room Selection step.

Connect2Grounds Program

If you opted into the Connect2Grounds second-year residential program during the initial housing application, you will see room availability for Johnson, Malone, and Weedon Houses and Lambeth Apartments, the two housing area hubs for the Connect2Grounds program.

Browsing On-Grounds Housing Areas

If you are a rising second-year applying to live in other (non-Connect2Grounds) upperclass housing, or if you are a rising third- or fourth-year student, you will see additional housing areas on the Select Residence Area page. This year, you have the option to select residential colleges during this phase of the housing application.

The process to select a room will be the same for both Connect2Grounds students and students choosing other upperclass housing. You may click any of the “Select” buttons to see the available rooms in that housing area.

 

After selecting a housing area, you will see the Room List page, with all of the available rooms that match your selection. Nine rooms will display at a time, and additional pages of rooms are shown at the bottom right.

 

Below the building and apartment or suite number for each room, you will see a bed icon with a number, indicating the capacity for that bedroom.

The room gender, number of available spaces in the apartment or suite, and number of available spaces in that bedroom will be shown.

To see who has already reserved space in that apartment or room, click the “Show Room Info” link at the bottom right of each available room.

Filters on the left side of the page allow you to only view certain room types. Available filters include:

  • housing area and building
  • unit, apartment, or suite number
  • double or single rooms
  • apartment capacity

Selecting Rooms

When you decide on the housing that is best for your group, click the “Add to Cart” button, selecting enough rooms to accommodate all members of your group. The button below each selected room will change to a gray “Remove from Cart” button, and you can deselect the room if you change your mind.

 

As soon as you place a room in your cart, a five-minute countdown clock will appear at the top of the page. If you do not complete the room assignment process within this time, your cart will be emptied. You’ll receive a warning before this takes place.

When you’ve added enough rooms for all members of your group, click “Save & Continue.”

 

On the Assign Beds page, choose which bed you would like to assign to each member of your group. After assigning all members of your group, click the blue “Assign Beds” button to continue.

 

If everything looks right on the Confirmation page, click “Save & Continue” to hold your selected rooms.

 

Accepting the Housing Agreement

On the Housing Agreement page, you will see what you’ve selected, and you can review the Undergraduate Terms & Conditions of Housing.

 

In the gray box below the PDF, you will see a cancellation date listed. If you accept the housing agreement, you can still cancel the agreement and be released from the contract by following the instructions listed here on or before the cancellation date.

 

If you are sure you want to agree to the assignment, enter your UVA computing ID in the field below the gray box, then click “Save & Continue.”

If you are unsure, you can stop before entering your computing ID. You can leave the application and come back at any point before the end of your room selection timeslot.

After you click “Save & Continue,” you’ll see the Application Status page, showing your assignment details and cancellation date. You’ll also be sent an email to confirm that your housing agreement has been received.

 

Any other members of your roommate group will each need to individually sign the housing agreement in order to lock in their own spaces.