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Incoming Transfer Housing FAQ

Have Transfer-Related Questions?

The Housing & Residence Life assignments team is responsible for making all on-Grounds housing assignments. They are here to help you if you have any questions regarding the process.

You can visit our office in Gibbons House (425 Tree House Drive) in the Alderman Road Residence Area or contact us with any question not addressed in this FAQ.

How do I apply for housing?

Incoming transfer students should complete the online Transfer Student Housing Application after May 1 and before June 1. You will need to pay your Admissions deposit and activate your University computing ID before attempting to access the application. Please be sure to read the application carefully before submitting it.

Why should I live in on-Grounds housing?

The reasons students share with us for choosing to remain in on-Grounds housing include:

  • Location: Closer to classes, libraries, bus stops, and dining locations.
  • Flexibility: You can change rooms, if necessary: a luxury you won't have off-Grounds.
  • Complimentary Services: Maintenance staff are ready to take care of problems and are available 24/7 for emergency repairs. Our housekeeping staff clean common areas. Resident Staff members are available to support your continued personal and academic success.
  • Safety and Security: You live exclusively with other students in an environment where your safety is a priority. Lock and access card systems govern access to the buildings. Lock cores are changed whenever keys are lost. University housing meets high standards for fire safety, with annual inspections by the State Fire Marshal's Office.

Which is a better value, living on- or off-Grounds?

Due to the wide variety of options both on- and off-Grounds, it is hard to say definitively which one is less expensive. When comparing on-Grounds to off-Grounds housing there are a few things to keep in mind that will often show on-Grounds housing to be the better value:

  • On-Grounds contracts are for 9 months, meaning you only have a contract for the time you are in school. Off-Grounds contracts are almost always 12-months, so more than likely you will pay for 3 months you don't need or have to deal with the sublet process in a difficult market.
  • On-Grounds housing includes all utilities except telephone and cable TV, so you don't have a separate bill for electricity, water, heat, Internet, etc. Some off-Grounds accommodations require the tenant to pay some or all utilities; this can drastically increase your cost.
  • On-Grounds housing requires no damage deposit. Some off-Grounds locations may charge as much as one month's rent as a deposit.
  • All on-Grounds apartments have fully furnished living rooms and bedrooms, whereas most off-Grounds accommodations come unfurnished.

How is my assignment made?

A random computer-generated selection process held after the application deadline determines your order of assignment, which is then generated based on availability and your order of preference for each of the residential areas.

May I request a roommate?

You can write in a roommate request in the "Special Requests/Comments" field on your housing application. Roommate requests must be mutual in order to be honored. We try to place requested roommates together, but this may not be possible due to limited space availability.

How can I receive assistance from the University if I have a disability or medical condition?

If you need special housing accommodations due to a disability or medical condition, you will need to submit a Disability Related Needs Request and appropriate documentation to the Student Disability Access Center (SDAC) by June 1, 2017. If you have any questions, please contact SDAC at 434.243.5180 or send an email to sdac@virginia.edu.

What is the procedure for bringing a service animal to the University?

Students must request the University's permission to allow the presence of a service animal on University property, and permission will be granted only as an accommodation for a documented disability. Please see the Guidelines for Service Animals. For more information, contact SDAC at 434.243.5180 or send an email to sdac@virginia.edu.

When do I find out where I'll live?

As long as you submit your application by the deadline, you will receive your room assignment (and roommate information, if applicable) in early June.

What kind of decorations are allowed for my housing?

Please see our pages regarding Fire Prevention, Decoration Policies, and Prohibited Items for specific information. You may also want to check out our What to Bring FAQ.