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2020 Move-Out Information

Plans for 2020 Move-Out

The COVID-19 pandemic has created unprecedented circumstances that will make this year's move-out utterly unique. On April 27, 2020, Housing & Residence Life shared plans via email for a safe, structured, and orderly 2020 move-out process. These plans are also detailed below.

 

COLLECTING BELONGINGS (those who have left Grounds)

Undergraduate students and graduate students living on the Range may move belongings out of their housing between Monday, May 4, and Sunday, May 24. If they are not able to come in person, they may designate an individual to handle move-out for them. As a last resort, students can ask for the University to pack and store their belongings at the expense of the University. If students want their belongings shipped to them, they are responsible for the costs. Affected students must set up an appointment in the housing portal to return for move-out.

To select your choice from the move-out options below, you will need to log in to the housing portal and click on "Spring 2020 Move-Out." You will need to complete your selection by Thursday, May 21.

Option 1.: Self Move-Out

We urge you to return to Grounds only if you do not have a fever or other symptoms of illness. CDC guidelines must be followed for the duration of the process, which will proceed as follows:

  • If you select this option, you will sign up in the housing portal for an appointment window (two hours for hall-style buildings, three hours for Gooch, Dillard, Bice, Bond, Copeley, Faulkner, Lambeth) when you may access your room.
  • The portal will display dates and times available to you based on your housing assignment. You can reschedule or cancel your appointment by returning to the housing portal at least 72 hours prior to the scheduled appointment you selected. After that time, appointment bookings will be used to program student ID cards (in locations with card access).
  • Appointments will take place from Monday, May 4, through Sunday, May 24, between 8:00 a.m. and 5:00 p.m. each day. The availability of these appointments will be determined by housing assignment and staggered within associations in order to minimize traffic and promote social distancing. We will monitor appointments as they are scheduled, and will ask you to reschedule if we find that students in the same room or nearby rooms have signed up to move out at the same time.
  • Room access will be granted for the scheduled two- or three-hour window only, so it is important to arrive promptly and to bring your student ID card.
  • During the move-out on Grounds, all participants must wear face coverings and maintain a distance of six feet from others at all times. You will need to bring your own face coverings, as we are unable to provide them.
  • You may bring only one person with you.
  • To maximize efficiency and minimize time in your housing, you should only take what you want. Unlike a standard move-out, trash and any belongings you don't want may be left behind. Any personal property left in the room following your completion of the move-out will be discarded.
  • A donation location will be designated in each building/housing area where you may leave any new and unopened items that you wish to give away, including cleaning supplies, toiletries, and non-perishable food.
  • Security will be present on site to enforce safety protocols.

Option 2.: Designated Individual Move-Out

If you are unable to return to Grounds, you may designate a friend or family member to retrieve your belongings. You will sign up for an appointment as outlined above and as part of the sign-up process, designate the person you wish to retrieve your belongings. When you make the appointment, you also will receive instructions on how to provide the designated individual with access to your housing.

Your designated individual will need to adhere to the self move-out guidelines above (as stated in No. 1) and to come to Grounds during the appointment window that you choose.

Option 3.: Packing and Storage

Packing and storage is a last resort if you cannot return to Grounds and are also unable to designate an individual to retrieve belongings in your place:

  • If you select this option through the housing portal, you will have your belongings packed and stored by a University-selected moving and storage company. Packing is expected to begin in late May and early June.
  • Packing will be done at the University's expense. Items will be stored at no expense until plans for the 2020 fall semester are determined.
  • Items such as aerosol cans, batteries, cleaning chemicals, houseplants, and food items cannot be packed or stored, and will be donated or discarded.
  • You may also work with the moving company to have your belongings shipped to you. You will be responsible for all related handling and shipping costs.
  • If you select this option, you will receive a follow-up email with additional details by May 25.

 

MOVING OUT OF ON-GROUNDS HOUSING (those who have remained on Grounds)

Given the staggered May 4-24 move-out plan referenced above, students who have remained in on-Grounds housing may continue to stay beyond May 9 (when housing agreements would traditionally end). These housing agreements have been extended through Sunday, May 24 at no charge, but students are free to move out earlier than May 24 if they choose. Students must log in to the housing portal to share their planned move-out date.

To let us know your planned move-out date, you will need to log in to the housing portal and click on "Spring 2020 Move-Out." Your room access will end on the date you specify. You will need to log in to tell us your plans no later than Saturday, May 9.

Summer Housing is not available this year

Since the University has cancelled all in-person summer programs through June 30, on-Grounds summer housing will not be available this year. If you are unable to return home when you leave on-Grounds housing in May, we encourage you to begin thinking now about your housing plans for the summer. One possible resource to consult is our off-Grounds housing partner's website, offgroundshousing.student.virginia.edu. There you can create an account and search for short-term rentals and summer sublets, according to your needs and plans.

 

FREQUENTLY ASKED QUESTIONS

Can I stay on Grounds during the summer?

Since the University has cancelled all in-person summer programs through June 30, on-Grounds summer housing will not be available this year. If you are unable to return home when you leave on-Grounds housing in May, we encourage you to begin thinking now about your housing plans for the summer.

One possible resource to consult is our off-Grounds housing partner's website, offgroundshousing.student.virginia.edu. There you can create an account and search for short-term rentals and summer sublets, according to your needs and plans.

What safety precautions will be in place for move-out?

While Gov. Northam’s stay-home directive remains in effect until at least June 10, students can make an appointment with Housing & Residence Life to return to Grounds. We will ensure that appointment times are staggered for students located in close proximity. No one may return if they are ill or have a fever. Everyone involved in move-out must follow CDC guidelines, including wearing personal facial coverings and maintaining a distance of six feet from others.

Where should I park for move-out?

To support on-Grounds housing residents throughout the 2020 move-out process, UVA Parking and Transportation has compiled a list of the nearest parking lots for every residence area. Please visit parking.virginia.edu/parking-availability-uva-housing-move-out.

Is the University moving the belongings left behind by residents of Bice, Bond, and the Language Houses?

No. The University no longer plans to move the belongings of residents in Bice, Bond or the three language houses (French House, Spanish House, Shea House). Plans for UVA Health to use these buildings to support the regional pandemic response are not being implemented at this time. Students who lived in these five buildings may return during the same period as other students (May 4-24) to collect their belongings.

Do I have to take everything with me?

To maximize efficiency and minimize time in your housing, you should only take what you want. Unlike a standard move-out, trash and any belongings you don't want may be left behind. Our typical abandoned property policies are being waived, and there will be no charge or penalty for leaving items in your housing.

Any personal property left in the room following your completion of the move-out will be discarded.

Can I donate some of my belongings?

Yes! A donation location will be designated in each building/housing area where you may leave any new and unopened items that you wish to give away, including cleaning supplies, toiletries, and non-perishable food.

What about my mail?

For students who have remained in on-Grounds housing, mail will continue to be accepted, and packages and first-class mail will be delivered to the student's on-Grounds address until the date they indicate they will move out of on-Grounds housing.

After leaving Grounds, all USPS packages and first-class mail will be forwarded to the home address each student has provided. UPS, FedEx, and DHL packages will be returned to the sender unless the recipient provides a prepaid shipping label for the University to ship the package to their requested address. Email prepaid labels to housing@virginia.edu.